Compensation Management Software

Casey Fenton

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September 2, 2023

In the ever-changing business world, your company needs to keep up with the competition. One way to stay ahead of the curve is by implementing new technologies and software. Because of this, utilizing a compensation management software has become a must-have for most companies. It allows businesses to manage employee salaries and bonuses more efficiently through its automated and customizable features. The most helpful compensation management software available right now include Workday HCM, CaptivateIQ, Paycom, Dayforce, Branch, Performio, Xactly, Salary, Factorial, QCommission, ADP Workforce Now, Deel, TriNet, PayScale, and PayActiv.

We’ve compiled some helpful information about this type of system to help you weigh your options if you’re considering getting one.

What is a compensation management software?

Compensation management software is a system that helps managers and HR professionals to save time by automating budgeting and employee data tracking. In turn, it’s a tool that can be used to develop compensation packages tailored to your employees’ needs.

In a nutshell, this tool helps manage employee salaries and bonuses. It can also help enterprises keep track of compensation spending, budget future compensation expenses, and fair employee payouts.

It’s mainly used for the following:

What are the benefits of using a compensation management software?

This type of employee manager software may help businesses save time and money through payout automation. By investing in a sophisticated compensation management software, your company will not only save money but also help your managers and HR professionals make better-informed decisions about hiring and compensation planning.

A company that offers comprehensive compensation packages can expect higher employee engagement and retention. Employee management tools may also assist your firm in attracting and retaining top talent by providing your employees with a more competitive remuneration package.

How can a compensation management software help improve equity in the workplace?

Compensation management software makes it easier for you to fairly guide, control, and simplify merit, bonus, and equity awards for your employees, no matter the rank or position. This way, managers and HR personnel will have more time to devote to strategy, communication, and other crucial projects that your company needs to flourish. Both employees and managers can benefit from compensation management software through various mechanisms. Let's explore some examples for each:

 

For Employees:

 

1. Transparent Salary Information: Compensation management software can provide employees with transparent access to their salary information, including details about how their compensation is calculated. This transparency fosters trust and helps employees understand that their pay is determined objectively based on specific criteria, such as skills, experience, and performance, rather than subjective judgments.

 

2. Pay Equity Analysis: The software's data analytics capabilities enable organizations to conduct pay equity analyses, identifying potential pay gaps based on gender, race, or other protected characteristics. By identifying and addressing such discrepancies, the software helps ensure that employees are compensated fairly and equitably, promoting a diverse and inclusive work environment.

 

3. Objective Performance Evaluations: Many compensation management systems integrate with performance management tools, providing objective criteria for evaluating employee performance. This minimizes the influence of bias in performance assessments, ensuring that employees are rewarded based on their actual contributions to the company's success.

 

4. Merit-based Compensation: Compensation management software can facilitate the implementation of pay-for-performance models, where employees receive raises and bonuses based on their individual achievements and contributions. This model rewards employees based on their merits, promoting a fair and equitable compensation structure.

 

For Managers:

 

1. Data-Driven Decision Making: Compensation management software provides managers with access to comprehensive data and analytics, empowering them to make informed decisions regarding employee compensation. By relying on data rather than subjective judgment, managers can ensure fair and equitable treatment of their team members.

 

2. Salary Benchmarking: The software often offers salary benchmarking data, allowing managers to compare their employees' compensation against industry standards and market rates. This information helps managers ensure that their team members' pay is competitive and in line with external market trends.

 

3. Standardized Compensation Guidelines: The software can enforce standardized compensation guidelines and salary bands, ensuring consistency across the organization. This approach reduces the risk of salary inequities and ensures that employees in similar roles receive comparable compensation.

 

4. Performance Visibility: Compensation management software provides managers with a clear view of their team members' performance metrics and achievements. This visibility allows them to reward high-performing employees appropriately, fostering a culture of meritocracy and equity.

 

By leveraging compensation management software, organizations can establish fair and transparent compensation practices that benefit both employees and managers. The software's objective approach to compensation decisions, data-driven analytics, and performance visibility contribute to a more equitable workplace, promoting employee satisfaction, retention, and organizational success.

What are some of the features of a good compensation management software?

When choosing the right SAP workforce management software for your company, look for user-friendly employee management systems with various features. These include the ability to create and manage employee compensation plans, track compensation spending, budget for future compensation expenses, and generate reports. 

Ensure that your chosen software is compatible with your company's existing payroll system.

Compensation management software often includes features like:

  • Planning and managing compensation and salaries
  • Budgeting and reporting capabilities
  • Support for compliance efforts
  • Automated administration of incentive programs
  • Self-service access for all employees

Criteria for a Good Compensation Management Software

User Interface (UI): Is it simple to locate the types of compensation? Do users have a comprehensive or granular view of their compensation plans?

Usability: Is the compensation software system straightforward for HR professionals to learn, regardless of their skill level? Does the company provide extensive tech support and training?

Integration: Does the company's compensation management platform have connectivity with other popular CRM (customer relationship management), ERM (enterprise risk management), and HRI (human resources information) systems? Do they offer any valuable integrations that could make your workflows more streamlined?

Quality for a Reasonable Cost: Can you afford this software? Does it scale with your company if you need more features or storage space in the future?

Getting insights: Can company executives, such as HR managers, use information from the HRIS to make sound decisions about the company's compensation strategy?

Automation: Can you reduce the time you need to administer your compensation processes by automating some (or all) of your rewards management, pay programs, and long-term incentives in a real-time central database?

Self-service: Can you address employee inquiries about compensation automatically

Compensation management in total: Can HR use comprehensive compensation software to budget for and manage company-wide perks, benefits, and incentives for high performers?

How to choose the right compensation management software for your company

When selecting the right software for your company, it is important to consider your specific needs and goals. Ensure that your chosen system is compatible with your company's existing payroll system. Once you have a list of potential software solutions, explore these to see which best fits your company's needs.

Top‌ ‌Compensation Management Softwares

These are the best compensation management software currently available. Based on the criteria we presented earlier, choose the one that you think would best address your needs.

  1. https://www.workday.com

Workday HCM offers a comprehensive suite of tools for managing your workforce, including human resource management, workforce planning, recruiting, compensation, benefits, time and attendance, learning, and more. It also offers a module specifically designed for educational institutions, including recruiting, admissions, and curriculum management.

  1. https://www.captivateiq.com/

CaptivateIQ provides finance, operations, and sales teams with insights and control over your incentive compensation programs. It allows you to respond more swiftly to change and tailor plans more efficiently to meet the current demands of your organization.

  1. https://www.paycom.com/

Paycom is human resource and payroll software that efficiently manages your company's talent, time, and labor. It also helps you look for and manage potential team members through its talent acquisition and workforce management software features.

  1. https://www.dayforcehcm.com/

With Dayforce, your organization can access real-time data and results from all aspects of human resources management. You can find and hire the right people, create schedules that support work-life balance, manage employee development, process pay, and administer benefits–all while monitoring compliance throughout the employee life cycle.

  1. https://www.branchapp.com/

Branch is an employee benefit statement software that helps give your employees instant payouts, free earned wage access, cashless tips or mileage reimbursements, and more. The incentive compensation management tools empower workers and help them succeed in their chosen career paths. As part of the people management platform, workers receive the Branch Wallet: a digital wallet backed by a fee-free checking account, an optional debit card, financial wellness tools, and rewards.

  1. https://www.performio.co/

 

Performio is a cloud-based commission and strategic workforce planning software ideal for salespeople in the automotive, retail, software, telecommunications, and business services industries. Performio allows companies to accurately analyze and assess sales commissions' performance, see actual key commission and performance data, and use historical and current sales data for practical insights.

  1. https://www.xactlycorp.com/ 

Xactly is a cloud-based solution that helps businesses manage commission expenses and accounting. This sales compensation management software can help you track status, configure workflow, automate processes, manage compliance, and customize reporting.

  1. https://salary.com/

This manpower planning software helps you create competitive and comprehensive compensation packages to motivate employees and improve retention rates. At the same time, some features like workforce forecasting tools help you craft great job descriptions that match the compensation toolkit you crafted.

  1. https://factorialhr.com/

Factorial is an HR solution and workforce forecasting software designed for small businesses. It offers a time-off manager, organizational chart generator, and document manager.

  1. https://www.qcommission.com/

QCommission allows you to calculate your salespeople's compensation. 

  1. https://www.adp.com/

ADP Workforce Now is a comprehensive cloud-based human resources management system (HRMS) and payroll solution offered by ADP (Automatic Data Processing). It is designed to streamline and automate various HR and payroll processes for businesses of all sizes, ranging from small and medium-sized enterprises to large corporations.

  1. https://www.deel.com/

Deel is a payroll and compliance hiring service that operates on a global scale, as it was built for creating remote teams. This means that Deel can be used to hire and pay anyone in any part of the world.

  1. https://www.trinet.com/

TriNet's services are tailored to meet the specific needs of SMBs across various industries, offering an integrated and scalable solution for HR and administrative tasks. By partnering with TriNet, businesses can access professional HR support, competitive benefits packages, and streamlined HR processes, allowing them to focus on growth and strategic initiatives.

  1. https://www.payscale.com/

PayScale is a compensation data and software company that specializes in providing compensation and salary information, as well as compensation management tools for businesses and employees.

  1. https://www.payactiv.com

PayActiv is a financial wellness platform that provides employers with tools to help their employees access their earned but unpaid wages before the scheduled payday.

Your company must have an effective incentive compensation management system to maintain employee satisfaction. SAP incentive compensation management solution can help you optimize your payment strategies by providing features like data analysis, salary benchmarking, and performance-based bonuses. 

If you’re looking for the right compensation planning software for your company, consider your organizational needs. Implementing and using your new compensation management software can be relatively easy as soon as you decide on what you need from the total compensation statement software. 

Compensation Management Software versus Equity Management Software

Compensation management software is specifically designed for pay management. It streamlines your budget planning and employee data to produce the best possible employee compensation packages. Equity management, on the other hand, is the process of establishing and overseeing owners in your business. While it may appear straightforward, there are a number of steps involved, including monitoring and disclosing ownership changes, amending papers, interacting with stakeholders, contacting your board of directors, and maintaining compliance.

While these two entities are different, they actually work together to help you manage your employees better. At the same time, it makes their experience with the company meaningful and worthwhile.

Case Studies of Successful Implementation of Compensation Management Software in Different Companies

Let's explore a few case studies that highlight the successful implementation of compensation management software in various companies, showcasing how this technology has revolutionized their compensation practices and contributed to overall business success.

  1. Adobe Systems Incorporated: Adobe implemented a comprehensive compensation management software solution to streamline their compensation processes. The software allowed HR teams to easily define and manage compensation structures, bonuses, and merit increases across their global workforce. This led to greater transparency in compensation decisions, reduced errors, and improved alignment between employee performance and rewards.
  2. Salesforce: Salesforce, a leading customer relationship management (CRM) company, adopted compensation management software to automate and simplify their complex sales compensation processes. The software enabled them to calculate and track commissions, bonuses, and incentives for their sales teams. This led to increased accuracy in commission calculations, quicker payout processes, and improved sales team motivation.
  3. Microsoft: Microsoft integrated compensation management software to enhance their performance-based compensation strategies. The software allowed managers to align employee goals with the company's objectives and tie compensation directly to individual and team achievements. As a result, Microsoft saw improved employee engagement, clearer performance expectations, and a more competitive compensation structure.
  4. Toyota Motor Corporation: Toyota implemented compensation management software to standardize their compensation practices across their global operations. The software helped them manage different compensation structures, benefits, and allowances in various countries, while ensuring compliance with local regulations. This resulted in better control over compensation costs and improved visibility into compensation-related data.
  5. Coca-Cola: Coca-Cola used compensation management software to unify their compensation processes for both corporate and field employees. The software enabled them to automate pay adjustments, bonuses, and incentive programs. This streamlined approach improved efficiency, reduced errors, and provided a clearer communication channel for compensation-related matters.
  6. Nestlé: Nestlé, a multinational food and beverage company, utilized compensation management software to enhance their performance management and pay-for-performance culture. The software facilitated better alignment between employee goals and rewards, resulting in improved performance and a more motivated workforce.

These are just a few examples of successful implementations of compensation management software in different companies. When considering a similar implementation, it's essential to conduct thorough research, align the software with your organization's unique needs, involve relevant stakeholders, and provide comprehensive training for smooth adoption.

Upstock as a Driver of Improvement in the Compensation Scene

Good management is important when it comes to making sure that your team is getting the right pay. But if you want your best employees to feel like owners and maximize employee retention and motivation, then consider using an equity management software with compensation management capabilities like Upstock.

FAQs:

1. What is compensation management software?

Compensation management software is a technology solution designed to automate, streamline, and optimize the processes related to employee compensation. It encompasses tasks such as salary calculations, bonus administration, incentive tracking, and performance-based pay management.

2. How does compensation management software benefit employees?

It benefits employees by promoting transparency in reward systems, ensuring fair and equitable pay, and facilitating timely and accurate payouts. It also supports performance-based incentives, aligning individual efforts with organizational goals and motivating employees to excel.

3. Which factors should be considered when choosing compensation management software?

When selecting compensation management software, factors such as scalability, integration capabilities, customization options, compliance with labor laws, user-friendliness, data security, analytics features, and vendor reputation should be considered to ensure a suitable fit for the organization's unique needs.

4. Can compensation management software integrate with other HR systems?

Yes, compensation management software can integrate with other HR systems like performance management, payroll, and talent management. This integration enhances data accuracy, reduces duplication of efforts, and provides a holistic view of employee performance and rewards.

5. How can organizations select the right compensation management software?

To choose the right compensation management software, organizations should begin by assessing their specific compensation needs, involving key stakeholders, conducting thorough research, requesting demos, evaluating scalability and flexibility, and considering long-term support and updates to ensure optimal performance and value.

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ABOUT THE AUTHOR

Casey Fenton

Founder, Upstock & Couchsurfing, AI and Equity Innovator

Casey Fenton, the founder of Upstock & Couchsurfing and an AI and equity innovator, has revolutionized how we perceive and implement equity in the workplace. His foresight in creating platforms that not only connect people but also align their interests towards communal and corporate prosperity has established him as a pivotal figure in technology and community building. Casey speaks worldwide on topics including ownership mindset, worker equity, With Upstock and Couchsurfing, he has demonstrated an unparalleled expertise in harnessing technology for the betterment of community interaction and organizational benefits.

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